Executive Assistant to the CEO of BlueTech Research, a leading water technology market intelligence firm. The successful candidate will directly support the CEO in his role managing the company.

This is an ideal opportunity for a new graduate seeking to gain international experience and advance their career, or a seasoned administrative professional seeking a new challenge in a dynamic environment.

The role will involve liaising with multi-national corporations, investors, NGO’s and research institutes. The successful candidate will be responsible for coordinating the CEO’s calendar, agenda and general organisational tasks.

You will be:

  • Handling complex diary and calendar management for the CEO with internal and external meeting participants across multiple international time-zones.
    Coordinating both personal and work related travel and accommodation arrangements for the CEO, providing them with an itinerary in advance of travel.
  • Ensuring availability of key personnel for any scheduled meetings, preparing agendas in advance of all meetings, sharing pre-read materials, taking high quality minutes of meetings and actioning any follow up items.
  • Assisting with the preparation of power-point presentations, proposals and other business correspondence
  • Helping arrange team activities, staff training and recognition initiatives for team members on an ongoing regular basis.
  • Maintaining confidentiality on business sensitive information with discretion and professionalism.
  • Undertaking personal life administrative tasks when required to support the CEO
  • Managing HR admin functions such as holiday requests, staff reviews etc.
  • Desk research for reports, editing of speeches, emails and letters.
  • Ensuring call answering systems are professional and managing updates to company website.
  • Organising and overseeing international visits, seminars and receptions.

Requirements:

  • Minimum 3-4 years’ relevant applicable experience and an undergraduate university of college degree qualification.
  • Fluent spoken and written English.
  • Additional languages, particularly Japanese and German a distinct advantage.
  • Excellent project management skills and organisational
  • Ability to work in a fast-paced environment, prioritise and perform a variety of tasks with little supervision and a strong sense of urgency to meet deadlines.
  • Competent with on-line meeting Video Conferencing and Work Collaboration tools and software including Outlook Calendar, Calendly, Doodle, MS Teams and Zoom.
  • An understanding of confidentiality issues
  • Adaptability and flexibility
  • Team player and ability work on own initiative


Location:

The role will be remote, however an ability to work in the Central European / UK time Zone is an advantage.

Hours per week:
Role is currently 25 hours per week with scope to increase over time.

How do I apply:
Interested applications can send their CV to info@bluetechresearch.com